Guide for all participants

This conference will take place by a hybrid format supporting both of in-person and online participation. The participants can join almost all sessions at the venue and from distant places.

1）All participants
2）On-site participants
3）Online participants

1）To all participants

Please refer to the web program site for the presentation schedule, which will require authentication after the publication of paper PDFs, May 13. Please check an email whose subject is "your account for web program site", which is sent to registered participants on or after May 13.
This conference will use Slack as a communication tool. Please obtain the invitation link via the "Join JSAI2024 Slack" link on the top left of the web program site and join the JSAI2024 workplace.
URLs of Zoom meetings will be posted on the timetable of the web program site after May 22nd.
Note that depending on your computer, browser, and network environment, you may not be able to access the videos properly.

2）For those who will participate on-site

Reception at the venue

[ Reception location ]
Lobby of Main Hall on B1F, Act City Hamamatsu
[ Floor Layout ]

[ Participants completed pre-registration ]
Surely printout your participation certificate with QR, which is downloadable at the participation registration system, and bring it to the venue. The certificate will be your admission pass during the conference. The certificate of applicants registering for the participant’s social event includes the information. Note that you need the certificate when entering the social event’s venue.

[ Participants who register on the day ]
You could register online during the conference period, please make registration on the web. Note that only credit card payment is available, but cash cannot be accepted.

Reception opening hours

9:30 AM – 5:30 PM, May 28
8:30 AM – 5:30 PM, May 29
8:30 AM – 4:00 PM, May 30
8:30 AM – 3:00 PM, May 31

3）For those who participate online

Most of the sessions will be recorded by the conference management and will be available for participants to watch them after the session. Please do not record or take pictures on your personal PC, smartphone, camera, etc., without permission.

How to join a session

The Zoom URL of each session is displayed as information for the corresponding session in the timetable. When the session starts, practically at the earliest 5 minutes before the start of the session, click on the URL to join. If you are entering the room as an audience participant, set your display name to your Romanized name. E.g., Taro YAMADA. You can change the name yourself after entering the room.
In order to allow time for the chairperson and presenters to prepare, we ask all audience participants to enter the Zoom at the earliest 5 minutes before the start of the session, and to leave the Zoom as soon as possible after the session in order for the next session’s preparation.
In addition, plenary sessions (PS) and proposed sessions (KS) at room A will be held using Zoom webinars. Other sessions will be held using Zoom meetings. In webinars, regular participants can listen to the speakers’ presentations, but unlike Zoom meetings, microphones and video cameras are not available.