Guide for speakers

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Japanese (Guide for speakers)

This conference will take place by a hybrid format supporting both of in-person and online presentation. The presenters can join almost all sessions at the venue and from distant places.

Presentation style

1) Oral Sessions (Keynote speeches, Invited talkss, Organized sessions, General sessions, International sessions, Tutorials, Proposed sessions, Student proposed sessionss, Industrial sessions)

1)-1 For on-site presenters
1)-2 For online presenters

2) For presenters of poster sessions

1) Oral Sessions (Keynote speeches, Invited talks, Organized sessions, General sessions, International sessions, Tutorials, Proposed sessions, Student proposed sessions, Industrial sessions)

Oral presentation sessions will be held in a hybrid format of on-site and online.

1)-1 For on-site presenters

Presentation flow

• Enter the venue at the latest 15 minutes before the presentation.
• Please enter Zoom for the session from your PC before the presentation. WiFi is available only for presenters and chairpersons. The SSID is different for each session room, so ask it to the session room’s staff. Do not share the WiFi information with others, because it will make your PC difficult to connect to the Internet.
• In your presentation turn, go up to the podium, connect your PC to the Internet line of the podium, share slides, and start your talk.

During the presentation, turn on the camera, turn off the speakers, and mute the microphone.

1)-2 For online presenters

Connect to Zoom from your own PC.

• Confirm whether you have enough internet access.
• Confirm the connection to a Zoom meeting or webinar of the lecture you are presenting. *

* You can join Zoom from a web browser, but the functions are limited. We recommend you should use Zoom client application.
https://zoom.us/download#client_4meeting

Presentation flow

• Enter the room at the latest 15 minutes before the session starts.
• Rename your username when you enter the room, e.g. if the presentation ID is 1F3-GS-10-02 → 02:Taro Yamada
• When the chairperson calls for your presentation, share your slides and make presentation.

How to access the paper PDF and Zoom

• The PDF of the paper and the Zoom URL (to be posted after May 21) will be posted on the program viewing site.
• The login ID and password will be notified to the registered participants by e-mail to the " Your account for web program site" that will be sent after May 12, from noreply.confit@atlas.jp.

2) For presenters of poster sessions

All poster sessions will be held on-site, and there will be no online presentations.

About uploading poster PDFs

In addition to the paper poster to be displayed at the local booth, could you submit a poster PDF for online participants in advance.

[ Poster specifications ]
The recommended PDF format is A4 landscape. Other formats are supported on the registration site, but the horizontal format is preferable when viewing on a PC, so we ask for your cooperation.

[ How to upload ]
Presenters (not applicants) should upload the file from "My Menu" → "Your Related Presentations" → "Register Additional Presenter Information” on the program viewing site and set it to be made public. The login ID and password for the web program site will be notified to the registered participants in the "Your account for web program site" e-mail that will be sent after May 12, from noreply.confit@atlas.jp.

[ Upload period ]
Start: May 21, 2025
If the web program site requires authentication, find your account and password in an e-mail, the "your account for program site".

[ Copyright and precautions related to it ]
The copyright of the content belongs to the presenter, and although the copyright is not transferred to the society, please give permission to post it on the conference website. The presenter is responsible for copyright and trademark issues.

• Unauthorized publication of the faces of famous musicians, athletes, entertainers, etc. in Japan and abroad (photos, videos, music, etc.)
• Unauthorized posting of photographs that can recognize an individual’s face.
• Unauthorized posting of photographs, etc. copied from the websites of corporations and individuals.
• Unauthorized publication of domestic and foreign manga, anime, and works of art.
• Unauthorized use of copyrighted music

[ Other notices ]
Note that if you have not completed registration, you cannot upload your poster PDF to the web program site because your account is not registered there.

About the presentation on the day

[ Schedule for the day ]
The first half of the poster session will be the Q&A core time for presentations with their paper number ending in odd number, and the latter half will be the core time for even number’s presentations. Presenters are asked to wait in front of their posters during the core time to respond to Q&A.

• Prepare your poster, whose size is recommended to be A0.
• The following facilities are available:
  Backboard (W900mm×H2100mm), which A0 poster can be put on vertically, and desk (W900xD450xH700mm)
• Pushpins for poster display can be provided by the conference staff.
• A 100W power supply is available for each desk.