Guide to all speakers

This conference will be held in an onsite, online or hybrid format. Check your session style and your own presentation format to prepare the presentation.

Execution style

Execution style:

Session category	Presentation length	Format	Remarks
Keynote / invited speech	70min (60min talk + 10min Q&A)	Hybrid	1A1-PS-1 is broadcasted by YouTube live, too.
Organized sessions	20min (15min talk + 5min Q&A)	Hybrid	The length of some OS invited speech is 40min.
General sessions	20min (15min talk + 5min Q&A)	Hybrid	All sessions of room T are held only online.
International sessions	20min (5-10min talk + 10-15min Q&A) in real time sessions	Online	Submit 15min video in advance for on-demand presentation.
Proposed sessions	Follow the agenda determined by the organizers	Hybrid	1A3-KS-1，1A4-KS-3，1A5-KS-11 are broadcasted by YouTube live, too.
Student sessions	Follow the agenda determined by the organizers	Hybrid
Industrial sessions (long)	20min (15min talk + 5min Q&A)	Hybrid
Industrial sessions (semi-long)	16min (12min talk + 4min Q&A)	Hybrid
Industrial sessions (short)	10min (8min talk + 2min Q&A)	Hybrid
Poster sessions	100min Q&A	Onsite	Standby at your booth

1) Speakers in international sessions

2) Speakers in oral sessions (keynote/invited speech sessions, organized sessions, general sessions, tutorial sessions, proposed sessions, student sessions, and industrial sessions)

2)-1 Onsite speakers
2)-2 Online speakers

3) Speakers in poster sessions

1) Speakers in international sessions

The international sessions will be held in both on-demand presentations and real-time sessions. The real-time sessions will be only held online. Each speaker will have 20 minutes in the real-time sessions. Give a short presentation of 5-10 minutes and use the rest of the time for questions and answers. The short presentation should be given by the speaker on the spot or by sharing a short video created by the speaker on the screen. You also need to make a presentation video (mp4) of up to 15 minutes long and at most 500MB in size for the on-demand presentations.

A guide to creating presentation video files:

*** Registration period for presentation video files ***
Monday, April 3 to 2pm JST on Friday, May 12 (NO EXTENSION)

*** How to make a video ***
Create a video file using one of the following methods.

A video file in mp4 format exported from the narrated slides of Microsoft PowerPoint or Keynote.
A video file in mp4 format recorded from online conferencing systems such as Zoom, Webex, etc. or video distribution systems such as mmhmm.
A video file in mp4 format created with Adobe Premiere, iMovie, etc.

*** Uploading video files ***
Upload your video file from the following link.
https://app.box.com/f/2517ef3dadc54591b215941c83f2b586

When you submit your video file, set the file name to “your paper ID + full name.mp4”. Also, be sure to add the revision number when replacing the file.
eg. 1S1-IS-3-02_ Jason_Brown_presentation-movie.mp4
In case of uploading the revised version, please add the revision number to the file name to distinguish it from the original file. Using same name might cause some problem in updating the content.

*** Notes ***

The copyright of the contents belongs to the author. The copyright will not be transferred to JSAI, but we ask for permission to post the contents on the conference website.
The author is responsible for any copyright and trademark issues. Please prepare your presentation materials with this in mind. The following items are not allowed to be published.
Any unauthorized use of the faces of famous musicians, athletes, entertainers, etc., from Japan or abroad (photographs, videos, music, etc.)
Any unauthorized use of photos, etc. in which the face of an individual can be recognized.
Any unauthorized use of photos copied from the websites.
Any unauthorized use of domestic or foreign manga, animation, or artistic works.
Any unauthorized use of music covered by copyright.

Presentations in the real-time sessions:
Enter the Zoom meeting of your session and make presentation according to the chairperson’s direction.

See the following page in advance:
2)-2 Online speakers

2) Speakers in oral sessions (keynote/invited speech sessions, organized sessions, general sessions, tutorial sessions, proposed sessions, student sessions, and industrial sessions)

Above oral sessions will be held in an onsite, online or hybrid format.

2)-1 Onsite speakers

*** Flow of presentations ***

Enter the session room 15 minutes before the session.
A wired LAN cable connecting the Internet is available on the podium of each session room.
Connect Zoom client of your own PC to the session in advance using Wireless LAN.
Ascend the podium in your presentation turn and connect your PC to the Internet.
Share the screen using Zoom’s screen sharing function and start your presentation.

The sound is input from microphones at the session room, so TURN OFF THE MICROPHONE AND SPEAKER OF YOUR PC to prevent the howling.

2)-2 Online speakers

Online speakers connect to Zoom from their own PCs in the local online presentation room or remotely. Confirm the following things in advance.

Secure enough network bandwidth of the Internet for video meetings.
Check whether your microphone, speaker and video camera are working well.
Confirm the Zoom URL, or ID and password of the session where you will make presentation.
Install the latest version of Zoom client to your PC *.

* You can join Zoom meetings from Web browsers, but they cannot allow you to use the full functions of Zoom. There are some restrictions, so you should use Zoom client. Please download the latest version from the following URL:
https://zoom.us/download#client_4meeting

*** Presentation flow ***

Enter Zoom 15min before the session

Rename username

Share screen and make presentation

Enter the Zoom meeting corresponding to your session 15 minutes prior to the session.
Rename your username as follows:
eg. If you are Jason Brown and your paper ID is 1F3-OS-10-02, input 02 at the beginning of your name like 02: Jason Brown.
Turn on the microphone and video camera of your PC in your turn. Share the screen and start your presentation according to the chairperson’s direction.

*** How to access to paper PDFs and Zoom URLs ***

Paper PDFs and Zoom URLs will be available at JSAI2023 JSAI2023 web program site, which is planned to open at the middle of April. Paper PDFs will appear after May 19, and Zoom URLs after June 1.
You will need authentication for the web program site after paper PDFs are published there, on around May 19. You can find your account ID and password in the email message on “account of web program site”, which will be sent from noreply.confit@atlas.jp to all participants after May 12.

3) Speakers in poster sessions

All interactive sessions will be held onsite. There are no online presentations.

Upload poster PDF file

Create your poster PDF file for the sake of online participants as well as the paper poster and upload the PDF file to the web program site in advance.
Specification of PDF: 1 page, A4 size, landscape orientation

*** How to upload ***

Log in JSAI2023 web program site, which is planned to open at the middle of April, and upload your poster via “my menu” → “my related presentation” → “add presenter’s supplemental information” → “file cabinet”. After your poster is ready to open to participants, please click “move to live” button.
See the page for the details. You will need authentication for the web program site after paper PDFs are published there. You can find your account ID and password in the email message on “account of web program site”, which will be sent from noreply.confit@atlas.jp to all participants after May 12.
Upload period: from the end of May to 2pm JST on Thursday, June 1, 2023 (NO EXTENSION)

*** Copyright Notice ***
The copyright of the contents belongs to the author. The copyright will not be transferred to JSAI, but we ask for permission to post the contents on the conference website. The author is responsible for any copyright and trademark issues. Please prepare your presentation materials with this in mind. The following items are not allowed to be published.

Any unauthorized use of the faces of famous musicians, athletes, entertainers, etc., from Japan or abroad (photographs, videos, music, etc.)
Any unauthorized use of photos, etc. in which the face of an individual can be recognized.
Any unauthorized use of photos copied from the websites.
Any unauthorized use of domestic or foreign manga, animation, or artistic works.
Any unauthorized use of music covered by copyright.

*** Other Notices ***
Speakers are requested to register for participation in advance. If you have not completed registration, you will not be able to upload your poster because your account on JSAI2023 web program site is not registered.

Presentations on the poster sessions

Schedule:

Day	Setup time	Presentation time	Removal time
June 8	12:00am – 1:00pm	1:30pm – 3:10pm	3:10pm – 4:30pm
June 9	8:30am – 9:00am	9:00am – 10:40am	10:40am – 12:00am

* The presenters on June 9 could use 5:00pm to 6:00pm on June 8 as their setup time.

Create your poster and bring it to the venue. The poster is recommended to be A0 sized one in portrait orientation.
Display your poster on the backboard panel of your booth and setup other materials if you have during the setup time. You can use the following facilities:
One backboard panel. The size is W900mm x H2100mm.
Half of one desk. Two speakers share one desk. Your space is W900 x D450 x H700mm.
One outlet of AC 100V power supply.
Several pushpins. Get some from the conference staff if necessary.
Remove all your materials by the end of the removal time.