Guide for all participants

This conference will take place by a hybrid format supporting both of in-person and online participation. The participants can join almost all sessions at the venue and from distant places.

1）All participants
2）On-site participants
3）Online participants

1）To all participants

Over 3,100 people are planning to attend in person. To reduce congestion, we recommend that you participate online.
Even if you selected on-site attendance when registering, you can still participate online.
Please refer to the web program site for the presentation schedule, which will require authentication after the publication of paper PDFs, May 12th.
Please check your authentication account ID and password in the email entitled “your account for web program site” sent to all registered participants from May 9th onwards.
URLs of Zoom meetings will be posted on the timetable of the web program site after May 21st.
Note that depending on your computer, browser, and network environment, you may not be able to access the videos properly.

2）For those who will participate on-site

Reception at the venue

[ Reception location ]
Main Foyer, 5F, Osaka International Convention Center

[ Participants completed pre-registration ]
Surely printout your participation certificate with QR, which is downloadable at the participation registration system, and bring it to the reception. The certificate will be your admission pass during the conference. The certificate of applicants registering for the participant’s social event includes the information. Note that you need the certificate when entering the social event’s venue. If you forget your participation certificate, it will take time to check your registration status and to create name tags, so we appreciate your cooperation.

[ Participants who register on the day ]
You could register online during the conference period, please make registration on the web. Note that only credit card payment is available, but cash cannot be accepted.

Reception opening hours

10:00 AM – 5:30 PM, May 27
8:30 AM – 4:00 PM, May 28
8:30 AM – 5:30 PM, May 29
8:30 AM – 3:00 PM, May 30

Regarding Luggage Stoarage

Please be advised that there will be no cloakroom service at the venue.
Instead, a designated luggage area will be available in front of the reception on the 5th floor.

Luggage may be left at your own risk.
The organizers assume no responsibility for any loss, theft, or damage.
As the space is limited, we kindly ask all participants to avoid bringing large or excessive baggage.

Venue Map

[ Link to PDF file ]

3）For those who participate online

Most of the sessions will be recorded by the conference management and will be available for participants to watch them after the session. Please do not record or take pictures on your personal PC, smartphone, camera, etc., without permission.

How to join a session

The Zoom URL of each session is displayed as information for the corresponding session in the timetable. When the session starts, practically at the earliest 5 minutes before the start of the session, click on the URL to join. If you are entering the room as an audience participant, set your display name to your Romanized name. E.g., Taro YAMADA. You can change the name yourself after entering the room.
In order to allow time for the chairperson and presenters to prepare, we ask all audience participants to enter the Zoom at the earliest 5 minutes before the start of the session, and to leave the Zoom as soon as possible after the session in order for the next session’s preparation.
In addition, plenary sessions (PS) and proposed sessions (KS) at room A will be held using Zoom webinars. Other sessions will be held using Zoom meetings. In webinars, regular participants can listen to the speakers’ presentations, but unlike Zoom meetings, microphones and video cameras are not available.